UNITED

NATIONS

Distr.

GENERAL

TRADE/WP.7/2000/11/Add.21

22 December 2000

ORIGINAL : ENGLISH and FRENCH

ECONOMIC COMMISSION FOR EUROPE

COMMITTEE FOR TRADE, INDUSTRY AND

ENTERPRISE DEVELOPMENT

Working Party on Standardization of

Perishable Produce and Quality Development

Fifty-sixth session, Geneva, 6 to 8 November 2000

REPORT OF THE FIFTY-SIXTH SESSION

Addendum 21

Note by the Secretariat

This document for the exchange of information on non-conformity cases was adopted at the fifty-sixth

session of the Working Party. It is based on and fully harmonized with the corresponding document

developed and updated by the Organization for Economic Cooperation and Development (OECD) Scheme for

the Application of International Standards for Fruit and Vegetables.

GE.00-

DOCUMENT TO FACILITATE EXCHANGE OF INFORMATION

BETWEEN NATIONAL INSPECTION SERVICES

OF EXPORTING AND IMPORTING COUNTRIES

ON NON-CONFORMITY OF FRUIT AND VEGETABLES

The purpose of this document is to give a feed-back to the national inspection service of an exporting country in case exported produce is found not to be in conformity with the standard at the stage of import inspection. The relevant information is only of use for the inspection service of the exporting country if

- it refers especially to defects or deterioration which would have been

detected at the stage of packaging and/or export control;

- there will be no language problem to understand the message;

- the information arrives as soon as possible in the exporting country.

Therefore, this document includes a notification form to be easily completed by the inspection service of the importing country. The use of codes will facilitate communication. The information can be sent by fax or e-mail. It is recommended to send the message within 24 hours after import control to the relevant inspection service of the exporting country.

To national inspection service of exporting country (code)............................................................................

- Authority........................................................................... .

From national inspection service of importing country(code)........................................................................

- Authority........................................................................... .

The inspection agency has found that the following lot did not meet the requirements of the standards because of defects or deterioration which could have been detected at the time of packaging.

1.	Place of control	..........................................................................................................
......

.......................................................................................................... ......

2.	Date of control (yymmdd) .......................................................................

3.	Control reference no	...............................................................................................................
.

4.	Control certificate no	..........................................................................................................
......

5.	Product (ranked code)	..........................................................................

6.	Origin (country code)	..........................................................................

7.	Variety or commercial

type	..........................................................................

8.	Quality class claimed	..........................................................................

9.	Quantity -	number	..........................................................................

-	weight (kg)	..........................................................................

10.	Defects (% / codes)	.......%.......	.......%.......	.......%.......

11.	Follow-up actions (codes)................	.................	.................

12.	Transport - means (code)	...................

- ID	..........................................................................

..........................................................................

13.	Packer	..........................................................................

..........................................................................

14.	Exporter	..........................................................................

..........................................................................

15.	Recipient - country (code)	..........................................................................

..........................................................................

- specifications	..........................................................................

..........................................................................

16.	EC-Member states notified (codes)	............	............	............

17.	Comments	..........................................................................

Guidance for completion: see following pages

Please use the codes indicated below

5.	Product (ranked code).

Vegetables	FRUIT
Artichokes	716	Almonds (unshelled sweet)	830
Asparagus.	717	Almonds (decorticated sweet)	831
Aubergines	718	Annonas	829
Beans	715	Apples,dessert	809
Broccoli.	726	Apricots	811
Brussels Sprouts	706	Avocados	822
Cabbages,headed	707	Bilberries	827
Carrots	712	Blueberries	828
Cauliflowers	705	Cherries	812
Celery, ribbed	719	Clementines.	802
Chinese cabbages	725	Chestnuts (edible sweet)	820
Cos or romaine lettuce	709	Fresh Figs..	821
Courgettes	722	Grapefruits.	819
Cucumbers	713	Hazelnuts(unshelled)	832
Cultivated Mushrooms	727	Hazelnuts(decorticated)	833
Curled and broad-leaved endives	711	Kiwifruit...	817
Early Potatoes	723	Lemons	807
Fennel	728	Limes	818
Garlic	703	Mandarins - Wilkings	804
Horse-Radish	729	Mangoes	823
Leeks	704	Melons	824
Lettuce	708	Monreales - Satsumas	803
Onions	702	Nectarines	813
Peas, unshelled	714	Oranges	801
Radishes	731	Other small citrus fruit	806
Rhubarb	732	Peaches	814
Scorzonera	730	Pears,dessert	810
Spinach	721	Pistachio nuts (unshelled)	838
Sweet peppers	720	Pistachio nuts (decorticated and

decorticated peeled)	839
Tomatoes	701	Plums	815
Ware Potatoes	724	Prunes	836
Witloof chicory	710	Raspberries.	826
Strawberries	816
Table grapes	808
Tangerines	805
Walnuts(unshelled)	834
Walnut kernels	835
Watermelons	825
Whole Dates	837

6.	Origin	Use the 2-character country codes according to ISO 3166 Alpha-2

10.	Defects Indicate the % (3 positions) followed by 1 of the codes indicated in the table below

01	Blemishes and damages	06	Cleanliness

02	Breakdown diseases and rots	07	Colour

03	Physiological defects	08	Maturity

04	Sizing	09	Presentation

05	Shape Labelling	10	Labelling

11.	Follow-up actions Use up to 3 of the codes indicated in the table below

1	Rejection	4 Repacking

2	Downgrading	5	Relabelling

3	Regrading	6	Forwarded to another EC-Member States

12.	Transport Use 1 of the codes indicated in the table below

(UNTDED 1990 - 8265)

11	Ship	31	Truck	99	Container

20	Rail	41	Air freight

15.	Recipient	see:	6.	Origin

16.	EC-Member states notified	see:	6.	Origin

Guidelines for the completion of

the Non-Conformity Notification Form

Name and address of the national inspection services: please refer to

OECD Directory.

1.	Place of control

Indicate town + postal code, if necessary also country.

< Free text information, max. 60 characters >

2.	Date of control

Please use the correct format: year-month-day.

E.g.:	. 9 . 7 . 1 . 2 . 0 . 6 .

3.	Control reference no

If possible, indicate the internal reference no of the control dossier

(i.e. the import inspection agency's own classification no).

< Free text information, max. 30 characters >

4.	Control certificate no.

Copy the control certificate no. (in the space provided) issued by the

exporting country and accompanying the product.

< Free text information, max. 30 characters >

5.	Product

Use the ranked codes to indicate the product concerned.

E.g.:	. 8 . 0 . 7 . ( = lemons)

6.	Origin

Use the 2-character country codes ('Alpha-2') as laid down in

International Standard ISO 3166 : 1988.

E.g.:	. B . R . ( = Brazil)

7.	Variety or commercial type

If possible, indicate the variety or the commercial type of the product.

< Free text information, max. 30 characters >

8.	Quality class claimed

Indicate the quality class attributed to the product.

< Free text information, max. 13 characters >

E.g.:. I . ; . I . I . ; . E . X . T . R . A . ; . F . A . N . C . Y .

9.	Quantity

If applicable, indicate the quantity as a number (e.g.; no of boxes).

< Number, max. 999 999 >

Indicate the lot's weight in kg.

< Number, max. 9 999 999 >

10.	Defects

Indicate up to 3 defects, each preceded by the % of produce affected.

E.g.:	. 0 . 2 . 0 . % . 0 . 3 . ( = 20% of total quantity with physiological defects)

. 1 . 0 . 0 . % . 1 . 0 . ( = the lot is not labelled or is labelled incorrectly)

11.	Follow-up actions

Indicate up to 3 follow-up actions.

E.g.:	. 3 . ( = the lot was regraded)

12.	Transport

Use one of the five 2-character codes as laid down in the 1990 United

Nations Trade Data Elements Directory (UNTDED 1990 - 8265) and mentioned

on the back of the form to be completed.

E.g.:	. 3 . 1 . ( = truck)

Indicate transport identification, e.g. truck number plate, flight no.,

ship name.

< Free text information, max. 30 characters >

13.	Packer

Indicate name and coordinates (town, country) of the packer.

< Free text information, max. 60 characters >

14.	Exporter

Indicate name and coordinates (town, country) of the exporter.

< Free text information, max. 60 characters >

15.	Recipient

Using the same codes as described under ' 6 Origin ', indicate the

recipient country.

E.g.:	. F . R . ( = France)

Specify the name and coordinates (town, country) of the recipient, who

is either the final buyer; or if this party is not known: the importer.

< Free text information, max. 60 characters >

16.	EC-Member states notified

Using the same codes as described under ' 6 Origin ', indicate up to 4

EC Member States notified directly by the inspection agency.

E.g.:	. E . S .	. I . T .	( = Spain and Italy)

Note: This indication is for inspection services of the EC only. In the

EC, the control certificate issued by one member state is valid for

customs clearance in all EC member states. To avoid duplication of

inspection, this form is also used to facilitate the inter-community

exchange of information.

17.	Comments

Use the available space for entering additional information, e.g.

product brand name, specifications regarding the defects.

< Free text information, max. 60 characters >